Select from one of the General, Financial, Administrative or Maintenance questions below.
GENERAL INFORMATION
Who governs the Association?
What if I have a serious emergency after hours?
FINANCIAL INFORMATION
Where do I send my association payments?
When will I receive a new payment book?
When will I receive the annual operating budget for the new fiscal year?
When is my association assessment payment due?
ADMINISTRATIVE INFORMATION
When is the annual meeting?
How do I contact the board of directors?
How can I obtain the Master Deed and Bylaws?
How can I change our Designated Voting Representative?
How can I change my emergency information on file?
How do I file a complaint about my neighbor?
How can I obtain proof of the Association’s insurance?
Do I need any property insurance?
Can I lease my unit to someone else?
Can I change the exterior of my home?
Will my cat be welcome at the Association?
When will rubbish and recycled items be picked up?
MAINTENANCE INFORMATION
How do I turn on/off my exterior spigot?
How do I turn on/off my lawn sprinkler system?
How do I request maintenance?
Can I turn off my sump pump?
Why is my neighbor asking about my utility box?
GENERAL INFORMATION
Who governs the Association?
A Board of Directors governs the Association. Directors are co-owner volunteers who have been elected by the Association membership. The day-to-day management is handled by our management agent:
Herriman & Associates, Inc.
41486 Wilcox Road, Plymouth, MI 48170-3104
734-459-5440 fax 734-459-0690
www.herriman.net
What if I have a serious emergency after hours?
Call 734-459-5440 at any time. A recording will provide you with the emergency pager number for the day. Herriman & Associates, Inc. will contact you as soon as they receive your pager call.
FINANCIAL INFORMATION
Where do I send my association payments?
Two payment options are available – payment via on-line banking or payment with a check.
If you pay via an on-line banking service, you must include the association’s name AND your account number (located at the bottom center of your payment coupon) in the “Pay To” line. Mail payments to the address below.
If you pay by check, mail your check AND your payment coupon to:
Westwood Common Homeonwers Association
c/o Herriman & Associates, Inc.
P.O. Box 6409
Plymouth, MI 48170-0972
When will I receive a new payment book?
Payment books are mailed by mid-December to all members. If you have recently purchased your home, please click Contact Us to request a new coupon book.
When will I receive the annual operating budget for the new fiscal year?
Budgets are typically mailed after the Board of Directors approval or in mid-December.
When is my association assessment payment due?
Payments are due twice per year: March 1st and August 1st. Payments received after the due date are subject to 7% interest penalty.
ADMINISTRATIVE INFORMATION
When is the annual meeting?
The Association holds its annual meeting each January. Notification is sent to all co-owners three to four weeks in advance of the meeting.
How do I contact the board of directors?
Simply click Contact Us. Your concerns, comments or compliments will be given to the Board of Directors. If you wish to address the Board of Directors in person, please request the day and time of the next scheduled board meeting.
How can I obtain the Master Deed and Bylaws?
Click Contact Us to request these documents. They will be copied for a fee and made available for pick-up. Please allow 2 days for preparation.
Hint: These documents may have been given to you at your mortgage closing.
How can I change our Designated Voting Representative?
Click Service Forms. You can print, sign and mail the Designated Voting Representative form at any time. All co-owners receive this form prior to each annual meeting.
How can I change my emergency information on file?
Click Service Forms.
How do I file a complaint about my neighbor?
Please contact the police immediately if you are concerned about your personal safety.
If you wish to file a complaint with the Association, please submit your complaint in writing, not via e-mail. Herriman & Associates, Inc. will schedule a hearing and notify the (allegedly) offending co-owner. You will be asked to appear at a board or committee hearing to state your complaint.
How can I obtain proof of the Association’s insurance?
The Association’s insurance agent will provide proof upon request. Click Contact Us to request the name and phone number of the Association’s Insurance agent.
Do I need any property insurance?
Yes, the Association’s insurance only provides coverage for common elements. Your are responsible to provide insurance for all personal property, liability, and home. You are urged to consult with your insurance agent.
Can I lease my unit to someone else?
If you are planning to lease your unit, a copy of the lease should be sent to Herriman & Associates, Inc. prior to signing. Herriman & Associates, Inc. reviews leases for the Association to assure that all leases and rental agreements state that tenants or non-co-owner occupants shall comply with all of the conditions of the condominium documents. The tenant information form can be found in Policies.
Can I change the exterior of my home?
There are restrictions relative to making modifications to the common elements – the exteriors of buildings, and the common grounds. Visit Policies and complete a Modification Request. The Board of Directors must approve your request before you begin any modification.
Will my cat be welcome at the Association?
Yes, but the Association requires registration of all pets and has certain restrictions regarding pets.
When will rubbish and recycled items be picked up?
Rubbish and Recylcing is picked up each Friday. Recylcing bins for paper, plastic, tin and glass are available from The City of Beverly Hills.
MAINTENANCE INFORMATION
How do I turn on/off my exterior spigot?
Interior valves need to be shut off every fall to prevent pipes from bursting. The shut off is a two step process – 1) turn off the interior shutoff valve, which is near the exit point to the outside and then 2) open the exterior spigot to allow remaining water to drain out and then shut it off. In the spring, simply reverse the process.
How do I turn on/off my lawn sprinkler system?
Do not attempt to turn on/off the lawn sprinkler system. A contractor will need perform maintenance on this valve periodically. You will be notified when scheduled appointments are needed.
How do I request maintenance?
Click Service Forms.
Can I turn off my sump pump?
No. Each building has a sump pump installed in a unit to assist with the removal of ground water. If your sump pump stops operating, you can click Service Forms to submit a maintenance request.
Why is my neighbor asking about my utility box?
Your unit may have some shared utility components for your building. This could include exterior or interior access for one or more of the following: gas meters, telephone panels, water shutoffs, sprinkler system shutoffs, sewer clean-outs, common area lighting etc. You may be contacted for access to your unit to perform routine maintenance.