Click here for the complete Welcome Letter or select from one of the General, Financial, Administrative or Maintenance questions below.
GENERAL INFORMATION
Who governs the Association?
What if I have a serious emergency after hours?
FINANCIAL INFORMATION
Where do I send my association payments?
When will I receive a new payment book?
When will I receive the annual operating budget for the new fiscal year?
When is my association assessment payment due?
Can I have my monthly payments automatically deducted from my bank account?
ADMINISTRATIVE INFORMATION
How do I contact the board of directors?
How can I obtain the Master Deed and Bylaws?
How can I change our Designated Voting Representative?
How can I change my emergency information on file?
How do I file a complaint about my neighbor?
How can I obtain proof of the Association’s insurance?
Do I need any property insurance?
Can I lease my unit to someone else?
Can I change the exterior of my home?
Can I get a new Mailbox Key?
Can I park on the street?
Will my pet be welcome at the Association?
When will rubbish and recycled items be picked up?
MAINTENANCE INFORMATION
How do I turn on/off my lawn sprinkler system?
How do I request maintenance?
GENERAL INFORMATION
Who governs the Association?
A Board of Directors governs the Association. Directors are co-owner volunteers who have been elected by the Association membership. The day-to-day management is handled by our management agent:
Herriman & Associates, Inc.
41486 Wilcox Road, Suite 1, Plymouth, MI 48170-3104
734-459-5440 fax 734-459-0690
www.herriman.net
What if I have a serious emergency after hours?
Call 734-459-5440 at any time. A recording will provide you with the emergency pager number for the day. Herriman & Associates, Inc. will contact you within 15 minutes as soon as they receive your pager call.
FINANCIAL INFORMATION
Where do I send my association payments?
Three payment options are available – automatic deduction from your bank account, payment via on-line banking or payment with a check.
If you sign-up for automatic payment, your regular assessment payments will be automatically deducted from your bank account each month. Click Service Forms to print an ACH Debit Authorization – you can sign-up at any time.
If you pay via an on-line banking service, you must include the association’s name AND your account number (located at the bottom center of your payment coupon) in the “Pay To” line. Mail payments to the address below.
If you pay by check, mail your check AND your payment coupon to:
Aspen Place Condominium Association
c/o Herriman & Associates, Inc.
P.O. Box 6409
Plymouth, MI 48170-0972
When will I receive a new payment book?
Payment books are mailed by mid-December only to those co-owners who are not using the automatic payment service. If you have recently purchased your home, please click Contact Us to request a new coupon book.
When will I receive the annual operating budget for the new fiscal year?
Budgets are typically mailed after the Board of Directors approval or by mid-December. You may request a copy of the current fiscal year budget by contacting our managemetn agentk, Herriman & Associates, Inc. at (734) 459-5440 or info@herriman.net. A copy of the current budget can be found on the Calendar & News page.
ADMINISTRATIVE INFORMATION
How do I contact the board of directors?
Simply click Contact Us. Your concerns, comments or compliments will be given to the Board of Directors. If you wish to address the Board of Directors in person, please request the day and time of the next scheduled board meeting.
How can I obtain the Master Deed and Bylaws?
Click “Policies” to review and print the documents you need. You may also contact Herriman & Associates, Inc. for a printed copy for a small administrative fee.
Hint: These documents may have been given to you at your mortgage closing. You may wish to review your closing documents before ordering copies.
How can I change our Designated Voting Representative?
Each condominium unit is entitled to one vote at the membership meeting. Each co-owner shall file a written notice designating one individual who shall vote for that unit. The Designative Voting Representative form must be completed, signed, and on file with the Association, c/o Herriman & Associates,Inc.
Click Service Forms. You can print, sign and mail the Designated Voting Representative form at any time. All co-owners receive this form prior to each annual meeting.
How can I change my emergency information on file?
Click Service Forms. Herriman & Associates would like current information on file should we need to obtain access to your unit. This includes your work phone numbers, phone numbers for friends or family that may have a key to your unit. The information would only be used in the event of a building emergency.
How do I file a complaint about my neighbor?
Please contact the police immediately if you are concerned about your personal safety.
If you wish to file a complaint with the Association, please submit your complaint in writing, not. Herriman & Associates, Inc. will notify the (allegedly) offending unit owner of the offense. If not resolved, a hearing will be scheduled before the Board of Directors, and you may be asked to appear to state your complaint.
How can I obtain proof of the Association’s insurance?
The Association’s insurance agent will provide proof upon request. Click Contact Us to request the name and phone number of the Association’s insurance agent.
Do I need any property insurance?
Yes, you cannot rely on the Association’s property casualty and liability insurance policies to cover your personal property or betterments or improvements of your condominium unit. You are urged to consult with your insurance agent.
Can I lease my unit to someone else?
Yes. An exact copy of the proposed lease shall be provided to the Association ten (10) days prior to presenting to the tenant for execution and shall specificall state that the tenant acknowledges that he/she agrees to abide by all the terms and conditions of the Condominium Documents including the Association’s rules and regulations.
Can I get a new Mailbox key?
Each unit has their own mailbox key to their assigned box located in the cluster of boxes at the front of the community, If you require a new key, you must contact the Livonia Post Office for assistance.
Can I change the exterior of my home?
There are restrictions relative to making modifications to the common elements – the exteriors of buildings, the common grounds and some interior building components. Visit Service Forms and complete a Modification Request. The Board of Directors must approve your request before you begin any modification.
Can I park on the street?
Parking is not permitted on the inner perimeter of Aspen Circle Drive, by order of the Livonia City Fire Marshall. Parking in as driveway extension is only permitted if the two co-owners living adjacent to the extension each agree to its use as a parking space.
Will my pet be welcome at the Association?
Yes, but the Association has certain restrictions regarding pets; see Article IV of the Bylaws and allows only one dog and one cat. Click Policies to print a Pet Registration form.
When will rubbish and recycled items be picked up?
Recyclables and rubbish are picked up weekly. Recycling bins for paper, plastic, tin and glass are available from Canton Township. Click Contact Us to request the specific day of the week.
MAINTENANCE INFORMATION
How do I turn on/off my exterior spigot?
Interior valves need to be shut off every fall to prevent pipes from bursting. The shut off is a two step process – 1) turn off the interior shutoff valve, which is near the exit point to the outside and then 2) open the exterior spigot to allow remaining water to drain out and then shut it off. In the spring, simply reverse the process.
How do I request maintenance?
Click Service Forms.
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